Prodify Glossary

Assets

Assets are any digital files stored and managed within Prodify’s Digital Asset Management (DAM) system. They include media and content used to represent, communicate, or support your product and brand such as images, videos, documents, CAD/BIM files, graphics, logos, marketing collateral, specification sheets, and other rich media. Assets are organized with metadata, searchable, version-controlled, and shareable so teams can find, use, and distribute the right content quickly and consistently.

Learn more about assets in our Help Center.

Admin

Admin is a user permission level in Prodify. Users with Admin status have elevated permission and can add, remove, and update user accounts for their company in Prodify.

Learn more about user management in our Help Center.

Collections

Collections are curated groupings of digital assets within Prodify’s DAM system that help organize and present related files together. They act like thematic folders or galleries, allowing users to gather, save, and share sets of assets such as product images, marketing materials, or campaign content for easier browsing, reuse, and collaboration. Collections make it faster to find and distribute relevant assets without searching the entire library.

Learn more about collections in our Help Center.

Custom Fields

Custom Fields are user-defined data attributes in Prodify’s Product Information Management (PIM) system that let you extend the standard product data structure with additional, tailored information specific to your needs.

Custom Fields allow you to capture and store unique details that aren’t available in the default fields such as special specifications or any other bespoke product information. Custom fields improve data accuracy, support better filtering and reporting, and help teams maintain consistency across product records.

Learn more about custom fields in our Help Center.

DAM

Digital Asset Management (DAM) in Prodify is the centralized system for organizing, storing, and managing all your company’s digital files in one searchable, secure platform. Prodify’s DAM ensures assets are easy to find, consistently tagged with metadata, version-controlled, and governed with role-based permissions. It acts as a single source of truth so teams can access, share, and reuse approved content efficiently, maintain brand consistency, and simplify workflows across marketing, sales, and product teams.

Learn more about Digital Asset Management in our Help Center.

Editor

An Editor in Prodify is a user role with permissions to create, modify, and manage content within the platform but without full administrative control over system settings or user accounts. Editors can upload and edit assets, update metadata, organize collections, and contribute changes to product data or media. This role enables productive team members to maintain and improve content quality while preserving governance and access control for Admins.

Learn more about user management in our Help Center.

Guest

A Guest in Prodify is a user with limited access who can view and interact with shared content but cannot modify core system data or manage other users. Guests are typically external collaborators who are invited to access certain assets or collections without full editing or administrative privileges.

Learn more about user management in our Help Center.

PIM

Product Information Management (PIM) in Prodify is the system and set of tools used to centralize, organize, and manage all structured product data. This includes descriptions, attributes, dimensions, SKUs, and other key product details. Prodify’s PIM ensures that accurate, up-to-date product information is maintained, linked to related digital assets, and ready to distribute across teams, channels, and external partners. This creates a single source of truth for product content, improving data quality, consistency, and operational efficiency for manufacturers and their collaborators.

Learn more about Prodify Information Management in our Help Center.

Viewer

A Viewer in Prodify is a user role with read-only access to content they’ve been invited to see. Viewers can browse, search, and download assets or product information, but cannot create, edit, or manage content or settings. This role is ideal for stakeholders who need to access approved files and data without making changes, ensuring secure, controlled consumption of information across teams or with external partners.

Learn more about user management in our Help Center.

Visualizer

The Prodify Visualizer is a built-in tool within the Prodify platform that lets users preview and interact with CAD, BIM, and 3D content directly inside the application without needing external modeling or design software. This makes it easy to view detailed product geometry and spatial files, explore 3D models, and understand complex visual data right alongside your other product information and digital assets.

Learn more about the Visualizer in our Help Center.